Bylaws
Download a PDF of the By-Laws here
Click here to download the free version of Adobe Acrobat Reader.
CONSTITUTION AND BY-LAWS
of the
KENTUCKY JOINT COUNCIL OF EXTENSION PROFESSIONALS
ARTICLE l
NAMING AND OBJECTIVE
SECTION 1:
This council shall be known as the Kentucky Joint Council of Extension Professionals (KYJCEP).
SECTION 2:
The objective of this council shall be to provide a forum for addressing issues of common concern among Kentucky Association of County Agriculture Agents (KACAA), Kentucky Extension Agents of Family and Consumer Sciences (KEAFCS), Kentucky Association of Extension 4-H Agents (KAE4-HA), Kentucky Association of State Extension Professionals (KASEP), and Alpha Kappa Chapter of Epsilon Sigma Phi (AKCESP).
ARTICLE II
FORMATION AND DISSOLUTION
SECTION 1:
The formation of this council and adoption of its constitution and by-laws was established by an affirmative vote of a simple majority of members of each association (KACAA, KEAFCS, KAE4-HA, KASEP) annual meeting in 1980. The four above mentioned associations voted to include Alpha Kappa Chapter of Epsilon Sigma Phi (AKCESP) at the June 2004 meeting.
SECTION 2:
This council of KYJECP with its constitution and by-laws shall be dissolved on an affirmative vote of a simple majority of members at any of the five current associations (KACAA, KEAFCS, KAE4-HA, KASEP, AKCESP) annual meeting in the same year.
ARTICLE III
MEMBERSHIP
SECTION 1:
The President, President-Elect, Past-President and Secretary of KACAA, KEAFCS, KAE4-HA, AKCESP and the President, Vice-President, Past-President and Secretary of KASEP on January 1 of the year in question shall make up the membership of the council. In the event a current member becomes unemployed by the Kentucky Cooperative Extension Service i.e. retirement, voluntary or involuntary separation, the individual will be removed from the council and the respective association will appoint a replacement to complete the member’s term.
SECTION 2:
When the five designated representatives of the associations cannot attend a council meeting, a designated person can be appointed by the respective association to attend in one’s absence.
ARTICLE IV
OFFICERS
SECTION 1:
The officers of the council shall be Chairman, Vice-Chairman and Secretary and shall take office January 1.
SECTION 2:
Officers of KYJCEP shall be the Past-Presidents of the associations.
| Association | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 |
|---|---|---|---|---|---|---|---|---|
| KACAA | Off | Secretary | Vice-Chair | Chair | Off | Off | Secretary | Vice-Chair |
| KAE-4HA | Off | Off | Secretary | Vice-Chair | Chair | Off | Off | Secretary |
| AKCESP | Chair | Off | Off | Secretary | Vice-Chair | Chair | Off | Off |
| KASEP | Vice-Chair | Chair | Off | Off | Secretary | Vice-Chair | Chair | Off |
| KEAFCS | Secretary | Vice-Chair | Chair | Off | Off | Secretary | Vice-Chair | Chair |
| Events Chair | AKCESP | KAE-4HA | AKCESP | KASEP | KEAFCS | KACAA | KAE-4HA | AKCESP |
SECTION 3:
In future years, officers of the council shall rotate according to order designated in Article IV, Section 2.
ARTICLE V
COMMITTEES
SECTION 1
The Executive Committee of the council shall consist of the Chairman, Vice-Chairman and Secretary as well as the President of the associations holding no office.
SECTION 2:
All committees with the exception of Ad Hoc and Executive Committees shall be appointed by the Chairman to serve until their appointed purpose is complete or until dissolved by majority vote of the council.
SECTION 3:
Ad Hoc Committees will consist of equal representation selected by each association (KASEP, KEAFCS, KACAA, KAE4-HA, and AKCESP). Ad Hoc Committees will be considered standing committees and will meet with the council, but can be dissolved by majority vote of the council.
SECTION 4:
The number of committees and the nature and extent of their duties shall be such as the Executive Committee believes will best execute the program of work of the Council.
ARTICLE VI
JCEP SPONSORED EVENTS CHAIR
SECTION 1:
Events Chair duties will include:
- Coordinate monies from the University of Kentucky to attend JCEP sponsored events (Leadership Workshop, P.I.L.D., etc.)
- Secure delegate list from association Presidents.
- Inform delegates of travel and funding issues.
- Secure appointments on Capitol Hill and inform delegates.
- Organize State Night Out, if included.
- Other responsibilities deemed appropriate for Chair.
SECTION 2:
Rotation Schedule for JCEP Events Chair
Chair will serve the year they are serving as their association past president.
| 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | |
|---|---|---|---|---|---|---|---|---|
| Events Chair | AKCESP | KAE-4HA | AKCESP | KASEP | KEAFCS | KACAA | KAE-4HA | AKCESP |
ARTICLE VII
DUES
SECTION 1:
Members of this council shall not be required to pay dues.
ARTICLE VIII
MEETINGS
SECTION 1:
The chairman shall call a meeting of the council quarterly; one of said meetings shall be used to determine the year’s program of work.
ARTICLE IX
QUORUM
SECTION 1:
A majority of the members present shall constitute a quorum at any meeting of the council when all five associations (KACAA, KEAFCS, KAE4-HA, KASEP, and AKCESP) are represented. Members may be considered present at remote sites with verification.
SECTION 2:
A quorum of the Executive Committee shall consist of all members of said committee or their designated representative.
ARTICLE X
AMENDMENTS
SECTION 1:
This constitution and by-laws which are now adopted according to Article II, Section I, may be amended, revised or appealed at any meeting of the council by a simple majority of members voting.
SECTION 2:
The amendments or revisions of these by-laws shall go into effect as soon as adopted.
Revised February 1986
Revised May 1994
Revised November 1996
Revised June 1999
Revised December 2003
Revised September 2004
Revised June 2009
Revised November 2010
Approved March 2011
Revised August 1, 2019
Revised April 2022
| Association | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 |
|---|---|---|---|---|---|---|---|
| KACAA | Chair | Off | Off | Sec. | Vice-Chair | Chair | Off |
| KAE-4HA | Vice-Chair | Chair | Off | Off | Secretary | Vice-Chair | Chair |
| AKCESP | Secretary | Vice-Chair | Chair | Off | Off | Secretary | Vice Chair |
| KASEP | Off | Secretary | Vice Chair | Chair | Off | Off | Secretary |
| KEAFCS | Off | Off | Secretary | Vice-Chair | Chair | Off | Off |
| Art VII, Sec2, Event Chairs | KACAA | KEAFCS | KAE4-HA | AKCCESP | KACAA | KEAFCS | KAE4-HA |
SECTION 3:
In future years, officers of the council shall rotate according to order designated in Article IV, Section 2.
ARTICLE V
COMMITTEES
SECTION 1
The Executive Committee of the council shall consist of the Chairman, Vice-Chairman and Secretary as well as the President of the associations holding no office.
SECTION 2:
All committees with the exception of Ad Hoc and Executive Committees shall be appointed by the Chairman to serve until their appointed purpose is complete or until dissolved by majority vote of the council.
SECTION 3:
Ad Hoc Committees will consist of equal representation selected by each association (KASEP, KEAFCS, KACAA, KAE4-HA, and AKCESP). Ad Hoc Committees will be considered standing committees and will meet with the council, but can be dissolved by majority vote of the council.
SECTION 4:
The number of committees and the nature and extent of their duties shall be such as the Executive Committee believes will best execute the program of work of the Council.
ARTICLE VI
JCEP SPONSORED EVENTS CHAIR
SECTION 1:
Chairman’s duties will include:
- Coordinate monies from the University of Kentucky to attend JCEP sponsored events (Leadership Workshop, P.I.L.D., etc.)
- Secure delegate list from association Presidents.
- Inform delegates of travel and funding issues.
- Secure appointments on Capitol Hill and inform delegates.
- Select and secure appropriate appreciation gift for Kentucky
Congressional offices and divide expenses equally among associations
participating.
- Organize State Night Out, if included.
- And other responsibilities deemed appropriate for Chair.
Rotation Schedule for JCEP Events Chair
Chair will serve the year they are serving as their association president.
| 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 |
|---|---|---|---|---|---|---|
| AKCESP | KACAA | KEAFCS | KAE4-HA | AKCESP | KACAA | KEAFCS |
ARTICLE VII
DUES
SECTION 1:
Members of this council shall not be required to pay dues.
ARTICLE VIII
MEETINGS
SECTION 1:
The chairman shall call a meeting of the council quarterly; one of said meetings shall be used to determine the year’s program of work.
ARTICLE IX
QUORUM
SECTION 1:
A majority of the members present shall constitute a quorum at any meeting of the council when all five associations (KACAA, KEAFCS, KAE4-HA, KASEP, and AKCESP) are represented. Members may be considered present at remote sites with verification.
SECTION 2:
A quorum of the Executive Committee shall consist of all members of said committee or their designated representative.
ARTICLE X
AMENDMENTS
SECTION 1:
This constitution and by-laws which are now adopted according to Article II, Section I, may be amended, revised or appealed at any meeting of the council by a simple majority of members voting.
SECTION 2:
The amendments or revisions of these by-laws shall go into effect as soon as adopted.
Revised February 1986
Revised May 1994
Revised November 1996
Revised June 1999
Revised December 2003
Revised September 2004
Revised June 2009
Revised November 2010
Approved March 2011
